Back to basics: record keeping requirements

Employee document storage and retention policies: it is not cutting edge legal theory or management philosophy, but companies that think about and actively develop a plan will save large amounts of money.  The costs savings will come from being able to better defend litigation because the key documents were maintained, and by saving time and effort in searching for and retrieving employment documents when needed.  This Friday’s Five reviews five best practices for document retention for California employers: 1. Define what is kept in a personnel file and communicate this to managers. Often surprising to many employers, the terms “personnel records” or “personnel file” are not defined under California law and there is considerable ambiguity about what documents should be keep in an employee’s personnel file. While not legally binding on employers, there is some guidance from the Division of Labor Standards Enforcement…

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